Client Blueprint

Company: Gased

Project: Gas refill depot

Primary Objective: To automate the order and customer care, so they never have to run out of gas in their geysers or stoves etc. it needs to be an automated refill and gas purchase system with auto deliveries. The customer needs to be notified that the gas is almost finished they should be able to reorder or auto refill with all logistical challenges and requirements needed. Then I want a small commerce section so I can sell extra equipment to my customers

Business Context: We have multiple depots around the city that we have gas exchange and refill stations at

We recommend a single-platform operational system designed to improve operational efficiency, visibility, and long-term scalability.

• Customers realising gas is empty too late.: This currently limits efficiency, visibility, or scalability in the business.

• clarity
• efficiency
• control
• scalability

Recommended Solution Type: Single-platform operational system

This recommendation is intended to create a stronger operational foundation, improve visibility, and support scalable growth over time.

• Admin customer driver commerce

• Web and mobile

The recommended foundation allows the system to expand over time into deeper automation and analytics.

• Core workflow platform: Create a centralized place to manage daily operational activity.
• Role-based access: Ensure the right users have the right permissions and visibility.
• Priority integrations: Connect the system to the most important external services.

• Advanced automation: Reduce manual work and improve consistency across processes.
• Enhanced analytics: Provide better performance visibility and decision-making support.
• Scalable expansion modules: Prepare the system for future growth and added capability.

Planning: 2 weeks

Design and Build: 6 to 10 weeks

Testing and Refinement: 2 weeks

Deployment: 1 week

Final delivery timing may adjust depending on integration complexity and approval speed.

Estimated Range: R87 400 – R106 400

This range reflects a premium phased solution built for operational improvement and future scale.

Support: A structured support model is recommended after launch to ensure stability and performance.

Infrastructure: Managed infrastructure is recommended for reliability, monitoring, and future growth.

Future Growth: The recommended foundation allows the system to expand over time into deeper automation and analytics.

• Confirm the proposed Phase 1 scope.
• Validate key integrations and dependencies.
• Approve commercial direction and delivery planning.
• Move into solution planning and execution kickoff.